CLASSIC CAR CLUB
RULES & REGULATIONS
at the Annual General Meeting 5 October 1998
name of the Club shall be Wirral Classic Car Club, hereafter referred to as
To further interest in motoring and motor sport.
To provide members with information, advice and assistance on matters
connected with motoring and motor sport.
To watch the local administration of the laws and regulations affecting
motoring and motor vehicles, and to report any proposed local action or
scheme to the RACMSA Ltd.
To promote motor competitions in accordance with the Rules of the RACMSA
To arrange tours, lectures, discussions and social and other meetings.
To afford members such benefits and privileges as it may be possible to
Anyone over 17 years of age shall be eligible for membership. The membership
shall consist of: (a) Honorary Members. (b) Family Members.
authority and responsibility for the running of the Club shall be vested in
a Committee, who, in addition to the powers and authorities by these rules
expressly conferred on them. may exercise all powers and do all acts in
furtherance of the objects for which the Club is established or done by the
Club in General Meeting.
ELECTION OF OFFICERS.
Chairman, Hon Secretary. Hon. Treasurer and Committee shall be elected at
the Annual General Meeting. The Committee shall have the power to co-opt
other members they deem necessary. Retiring officers and other members of
the Committee shall be eligible for re-election.
Committee shall consist of Chairman, Hon. Secretary, Hon Treasurer, who
shall all be ex-officio members and between three and eight members. Three
Committee members shall form a quorum.
Nominations of Candidates for election to the Committee must be received by
the Secretary before the Annual General Meeting. The Committee may appoint a
Sub-Committee to meet on its behalf in respect of any specific matter.
MEETING OF COMMITTEE.
Secretary shall unless otherwise agreed by all the Committee give at least
seven days notice of a meeting.
ABSENCE FROM COMMITTEE.
Committee member who shall, without sufficient reasons, absent himself from
three consecutive Committee meetings may be called upon to resign from the
DUTIES OF SECRETARY.
Secretary, or his deputy, shall attend in person all meetings of the
Committee to take minutes of the proceedings. Such minutes shall be entered
in a book and presented for confirmation at the following Committee meeting
moneys of the club shall be banked by the Treasurer in the name of the Club,
and no disbursements shall be made therefrom except in accordance with the
form or forms authorised by the Committee.
ELECTION OF MEMBERS.
Applications of candidates for membership of the club shall be submitted to
the committee by the Membership Secretary, and the election of such
candidates shall be at the discretion of the Committee. The name and address
of the candidate shall be stated on each application submitted to the
committee. Membership of the club shall continue only for the period covered
by the current subscription. All applications must be made by an individual
in his own correct name and be signed by the said applicant personally.
MEMBERSHIP OF OTHER CLUB.
Membership of another club or organisation, shall not entitle the person
concerned to any affiliation or reduced membership rate.
VOTING OF COMMITTEE.
member present at a meeting of the Committee shall be entitled to exercise
one vote. The Committee shall vote by ballot if any member present so
demands. A vote of one third against any membership application shall
be determined at the Annual General Meeting.
PAYMENT OF SUBSCRIPTIONS.
annually an the first of January. Members joining after 1 September shall
have their subscriptions current until the end of the following year.
Membership shall not take effect until after election and full payment of
member whose subscription is in arrears shall be eligible to take part in
any events or competitions organised by the club and under the rules of the
member ceasing, voluntarily or otherwise, to be a member of the club, shall
immediately cease to have any claim upon the club or to enjoy any privileges
of membership, but shall remain liable for the payment of any debts owed by
them to the club.
USE OF CLUB NAME.
name and address of the club shall not be given by a member as his address
for trade, advertising or business purposes or in connection with any legal
Committee may elect as Honorary Members any persons who have
been distinguished in promoting the cause of motoring in general or of the
club in particular. Honorary membership shall last for one year and must be
renewed after each Annual General Meeting.
EXPULSION OF MEMBERS.
It shall be the duty of the Committee if at any time they shall be
the opinion that the interests of the club so require, by letter, to invite
any member to withdraw from the club within a time specified in such letter,
and in default of such withdrawal to submit the question of his expulsion to
a meeting of the Committee to be held within six weeks after the date of
such letter. Members of the Committee shall be given at least 7 days notice
that a question of withdrawal or expulsion is to be discussed at a meeting
of the Committee. The member whose expulsion is under consideration shall be
given at least 7 days notice of such a meeting and shall be allowed to offer
an explanation of his conduct verbally or in writing and if two thirds of
the members present shall then vote for his expulsion, he shall thereupon
cease to be a member of the club.
ANNUAL GENERAL MEETING.
The Annual General Meeting of the club shall be
held in the month of October in each year upon a date and at a time to be
fixed by the Committee. The Annual General Meeting shall:
Receive a full statement of accounts showing the receipts and expenditure
for the year ending.
Receive a report of the activities of the club during the said year.
the President (if desired), Chairman, Hon. Secretary and Hon. Treasurer of
the club. d) Elect the Committee.
Decide on any resolution which may be duly submitted to the meeting as
SPECIAL GENERAL MEETINGS.
General Meeting may be convened by direction of the Committee, or on a
requisition of the Secretary stating the business for which the Special
General Meeting is required signed by 12 or more members. If the meeting so
requisitioned is not convened within 21 days, the said 12 members may
convene such a meeting. 15 members shall form a quorum.
When members wish a matter to be
discussed at a General Meeting, the text of such matters shall be sent to
the Secretary at least 14 days before the date of such meetings, so that it
may be included in the Agenda.
A copy of
the Agenda shall be sent to each member at least five days prior to the
meeting, but the fact that any member has not received a copy of the Agenda
shall not invalidate the proceedings. No business which is not included in
the Agenda shall be discussed at the meeting unless every member present is
in favour thereof.
VOTING AT MEETINGS.
current Family Membership shall give entitlement to one vote. The Chairman
shall not vote except in the exercise of a casting vote. At all General
Meetings, except as provided in Rule 29, a majority of votes decides a
General Meeting any 12 members may demand a Poll, and thereupon the meeting
shall be adjourned to a time and place to be named by the Chairman, and a
postal vote shall be taken of all members of the club, the decision of the
members, as shown by a postal vote, shall be reported to the adjourned
meeting, and shall be deemed to be the decision of such meeting. The Rules
to collective vote and proxies shall apply as in Clause 14 hereof.
RIGHT TO BE PRESENT.
up Club members can take part in General Meetings.
OBSERVANCE OF RULES.
member is bound to abide by the rules of the club, and also by any
modifications thereof made in conformity with such rules, and also to accept
as final and binding the decision of the Committee in all cases of dispute
or disagreement as to the interpretation of these rules.
ALTERATION OF RULES.
alterations to these rules may be made by a General Meeting provided that
details of the proposed alteration or alterations are included in the notice
of the General Meeting and that the resolution proposing such alteration is
carried by two thirds of those present and voting at such General Meeting or
by two thirds of those voting by Poll as provided for in Rule 26.
EVENTS. All motor competitions organised by the
club shall beheld under the rules and requirements of the RACMSA Ltd. Any
member convicted of an offence arising out of being in charge of a motor
vehicle in any club event or on club business shall be liable to expulsion
from the club under Rule 22.
COPIES OF RULES.
member shall be furnished with a copy of the club rules and regulations on
TROPHIES. Club trophies remain the property
of the club and shall be returned to the secretary on demand.
Membership of the Club and acceptance of these rules by the member will be
deemed to constitute consent to the holding of relevant personal data for
the purposes of the Data Protection Act 1984.
DISSOLUTION. The club maybe dissolved by a
Special General Meeting convened by direction of the Committee, or on the
requisition of the majority of the members. If the resolution of dissolution
be duly passed, the Committee shall forthwith liquidate the affairs of the
club and if there be any surplus assets upon realisation, these shall
be disposed of at the direction of the Committee to a charity or charities
nominated by the existing Committee at a Special General Committee Meeting.